While You Were Out Substitute Template Free

The main report layout combines practical handoff information with a compact class report card. A substitute can mark the service period, record absent learners, note behaviour, distinguish completed from incomplete work, and rate on-task behaviour, listening, and respect on five-point scales. A second streamlined page offers additional writing space. The design repeats in alternate visual versions, giving the returning teacher consistent fields across several style choices.

An educational teaching resource from screenzro entitled Substitute Teacher notes Report Forms Editable While you Were Out downloadable at Teach Simple.

Year groups: Not Year Specific
Pages: 8
File type: PDF
Editable: Yes

Updated Apr 26, 2026

Subject: Classroom Management, Formal Writing, Resources for Teachers, Writing, English
Topic: Substitute Teacher Notes, While You Were Away Sub Notes
Resource types: Templates, Teacher Tools, Worksheets & Printables
Editable: Yes

From the author

About this resource

Teachers can leave this substitute form on their desk for the guest teacher to fill out, making it an essential, professional addition to any emergency sub binder. For guest teachers, this layout serves as the perfect substitute teacher notes sample. Easily record all the day’s activities, behaviour notes, and accomplishments on these fillable Substitute Teacher Report Forms so the homeroom teacher knows exactly what happened while they were away.

Why Teachers Love It

Great for organization! It provides a clear, structured way for guest teachers to communicate about lesson progress, student behaviour, and any messages from the office.

Fully editable in Canva, allowing you to easily customize the text, fonts, and categories to fit the specific needs of your classroom.

What’s Included

1 Editable Canva template link for the substitute teacher notes

8 Ready to print PDF & PNG files

Formatted for standard US Letter size (8.5" x 11")

Grades / Ages

Applicable for all grades

Implementation Format

Perfect for emergency sub binders, planned teacher absences, or substitute teacher toolkits

Answer Key

Not applicable

File Type

PDF and PNG files (Canva Editable Template Link)

Number of Pages

8 page

License

Paid product for personal or single classroom use

In the classroom

Teaching tips & learning objectives

Learning objectives

Document the day’s attendance, behaviour, and work status
Summarize class performance with consistent rating fields
Leave actionable notes for the returning teacher

Teaching tips

Complete work-status fields before adding broader narrative notes.
Use the additional page for information that does not fit a named section.

Skills covered

Professional reporting — classroom events are summarized clearly.
Classroom management — behaviour and reminders are documented.
Instructional continuity — work completion information supports follow-up.

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Resource details

Concepts & topics

Core concepts

Substitute report
Class handoff
Behaviour and work notes

Topics

Substitute Teacher Notes While You Were Away Sub Notes Substitute Form for Teacher Substitute Teacher Report Template Substitute Teacher Notes for Teacher Substitute Teacher Report Forms Sub Notes Template

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Categories this resource belongs to

Classroom Management Formal Writing Resources for Teachers Writing English Templates

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