Substitute Teacher/TOC Daily Report Forms for Elementary &…

About this resource

What's inside this resource

Substitute teachers will be ready for any assignment with these daily report forms for elementary school and high school TOCs.

These visually-appealing and easy-to-use forms will give the classroom teacher all the information they need and nothing they don't. They will make your note at the end of the day an easy task and will ensure you don't forget to include any pertinent information.

The elementary substitute report form includes:

- students absent

- announcements

- notices sent home

- superstar helpers

- needed reminders

- morning classes: here you can include what you covered in the morning subjects

- afternoon classes: here you can include what you covered in the afternoon subjects

- extra notes

- contact information including name, email and cell: this is important to get calls back!

The middle school/high school TOC report form includes:

- general notes

- for each class: students absent, work completed, homework assigned

- room for 4 classes- double side if you will be teaching more than that

- contact information including name, email and cell: this is important to get calls back!

Leave a great impression as you work as a substitute teacher/teacher on call!

Grades to Use With:

There are two versions of these forms so you can be ready for any substitute assignment. They will work for K-12 teaching roles.

If you enjoy having this in your substitute teaching toolkit, check out some other ideas in my store:

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No Prep Word Puzzles

5 Page PDF:

Title Page

Substitute Report for Single Classes (elementary school)

TOC Report for Single Classes (elementary school)

Substitute Report for Multiple Classes (high school)

TOC Report for Multiple Classes (high school)

In the classroom

Teaching tips & learning objectives

Teaching tips

Print a small stack of the layout that fits the assignment — one full-day class or rotating periods — and keep them in the sub bag so the end-of-day note never depends on the school's supplies
Fill in the name, email, and cell lines before leaving; the closing line explicitly invites the returning teacher to follow up with questions
Use the 'Superstar Helpers' box to lead with positives — the pre-written letter opening already sets an upbeat tone before the factual fields
Pick the title variant that matches local vocabulary: 'TOC' (teacher on call) where that is the district's term, 'Substitute' elsewhere

Skills covered

End-of-day communication — a pre-written thank-you letter frame wraps the day's facts in a positive note to the returning teacher.
Structured record-keeping — dedicated fields capture absences, announcements, notices sent home, and per-class work completed and homework.
Assignment flexibility — parallel layouts serve a single elementary class or four rotating secondary periods, each in two regional title wordings.

Good to know

Questions teachers ask about this resource

How do the two layouts differ?

The elementary version reads as a one-page letter covering the whole day — absences, announcements, notices home, helpers, reminders, and separate morning and afternoon class boxes. The secondary version instead offers four class/subject blocks, each with its own work-completed, students-absent, and homework fields for rotating periods.

Why does each form appear twice?

Once titled 'Substitute Report' and once 'TOC Report' — identical fields, different label — so the form speaks the local language whether the district says substitute teacher or teacher on call.