Work Experience Administration & Paperwork

Work Experience Administration Pack – Editable Forms, Risk Assessments & Templates

Introduction

This Work Experience Administration Pack contains a collection of practical, editable documents to support the organisation and management of work experience placements.

The documents are based on paperwork I have used when arranging and supervising work experience in a school setting. I have adapted and expanded them to make them more generic and suitable for a range of situations.

The pack can be used when hosting individuals undertaking work experience within your school or when organising external workplace placements for students.

Objective

To provide schools and work experience coordinators with a selection of ready-to-edit administrative documents that can help with planning, communication, safeguarding, risk assessment and recording work experience placements.

What's Included?

The pack contains the following documents:

Employer Work Experience Feedback Form

Parent Information Sheet

Work Experience Policies and Procedures

Pre-Placement Checklist

Work Experience Risk Assessment

Work Experience Role Description

Staff Advisory Notice

Work Experience Safeguarding Document

Work Experience Timetable (Excel)

Work Experience Log

Additional Workplace Risk Assessment Template

Grades and Ages

Primarily suitable for secondary school students (Grades 7–12 / Ages 11–18), particularly those undertaking work experience placements.

The documents can also be adapted for older students, trainee staff, volunteers and other individuals completing placements within educational settings.

Implementation Format

All documents are supplied in editable Microsoft Word or Excel formats, allowing schools to personalise the paperwork to suit their own requirements.

Documents can be completed electronically or printed for use as part of a work experience administration file.

How to Use

The documents can be selected and adapted depending on the type of placement being organised.

For external placements, schools may use the parent information sheet, pre-placement checklist, risk assessments, employer feedback form and work experience log.

For individuals undertaking work experience within a school, the role description, staff advisory notice, safeguarding information, timetable and relevant risk assessments may be particularly useful.

Not every document will be required for every placement.

Answer Keys and Standards

Answer keys are not applicable, as this is an administrative resource rather than a classroom teaching activity.

The documents are not linked to a specific curriculum or educational standard and can be adapted for different schools and educational settings.

Important Information

This pack is intended as a collection of practical administrative templates, not a complete work experience programme or a substitute for a school's existing policies.

All documents should be reviewed and adapted before use, particularly those relating to safeguarding, health and safety, risk assessments and legal responsibilities.

Resource Type: Work Experience, School Administration, Careers Education, Editable Templates, Risk Assessments, Safeguarding, Placement Documentation